Cut administrative work
Reports, DARs, schedules, pay runs and invoices are drafted by the platform. People review and approve instead of typing.
HomePlatform
The Automaata platform
The operations layer for physical security, with the paperwork built in.
Automaata connects frontline operations to the back office on one record. Officers scan, report and clock in from a phone that works without signal; the console drafts the schedule, the DARs and the invoices; and the approval inbox hands you only the decisions that touch pay or people.
console.automaata.ai · DashboardLive · all sites
Dashboard
Schedules
Tours
Incidents 3
People
Billing
Approvals 2
Reports
Officers on post186
Sites covered41
Open incidents3
Tours on time98.4%
Tonight's coverage by site
Live activity
Checkpoint B4 scanned · Harbor
Tour schedule published · auto
Incident #4471 drafted · labeled
Overtime proposal · awaiting approval
Credential reminder sent · J. Ortiz
Incidents by type · 7 days
Hours and overtime · this week
Illustrative valuesExample data
3surfaces on one record: Officer App, Ops Console, Client Portal
4automation levels, fixed by what an action touches
0client data used to train AI models, by contract
24/7Jessica, the AI assistant, on every page and in the console
Outcomes we design for
What changes when your operation runs on Automaata
Stop margin leakage
Every approved hour reaches the invoice at the right rate on the right day, and the reconciliation agent finds the gaps before the client does.
Prove service delivery
Timestamped, geolocated tours and labeled reports give clients evidence instead of a clipboard, in a portal scoped to their sites.
Turn operations into intelligence
Incidents, coverage, hours and overtime roll up into views a manager can act on, and an API your other systems can read.
From the officer on post to the invoice in your books, with no re-keying
One record flows through the whole operation. Each step is automated at the level its consequences allow.
Officer clocks in
Geofenced punch, recorded consent, credential check. Works offline and syncs later.
Tour verified
NFC, QR or GPS scans with timestamps. Late tours raise an alert; exceptions are filed automatically.
Hours flow to billing
Approved hours meet effective-dated bill and pay rates. Anomalies are flagged for review.
Invoice drafted
The billing agent prepares the invoice with every hour tied to a shift. A person releases it.
Intelligence surfaces
Coverage, incidents and margin by site and client, plus a plain-language weekly brief.
Modules
Connected from day one
Start with the modules you run and add the rest when you are ready. They share one data model, so nothing has to be re-entered.
Field
Live map & dispatch
Who is on post, nearest available officer, runsheets for mobile patrols, and a dispatch queue that alarm and video systems can publish into.
Learn more → FieldCheckpoint tours
NFC, QR and GPS checkpoints, late-tour alerts, exception questions with photos, manual check-in with a reason code.
Learn more → FieldIncident reporting
Voice or typed notes become structured reports. AI-written text is labeled and the original note is kept beside it.
Learn more → FieldOfficer App
iOS and Android, offline-first, built for a 12-hour shift on a low-cost phone. Post orders, tasks, tours and reports in one app.
Learn more → OfficeScheduling & attendance
Solver-built rosters around credentials, hours caps and duty-free breaks; geofenced clock-in; break attestation at clock-out.
Learn more → OfficeBilling & contracts
Positions carry bill and pay rates with effective dates. Invoices are drafted from approved hours and released by a person.
Learn more → OfficePayroll preparation
Hours, differentials and overtime computed and exported payroll-ready to ADP, QuickBooks or Paychex. Pay runs are a Level 2 approval.
Learn more → DataIntelligence & API
Dashboards by site, client and officer; a weekly brief in plain English; an API with per-entity schemas for your other systems.
Learn more →Lone worker safety
Check-in timers with missed-check-in escalation to a supervisor's phone.
Credentials & training
Guard cards, permits and training hours with expiry alerts that block scheduling.
Daily activity reports
Compiled from the shift's scans, tasks, photos and notes; sent when the shift ends.
Post orders
Versioned instructions per post with read receipts before the next shift.
Reconciliation
Your timesheets matched line by line against a client's settlement report.
Client portal
Per-site access to live tours, reports, incidents and invoice detail.
Ops Console
Windows, macOS and browser. Dispatch, scheduling, billing and the approval inbox.
Jessica, AI assistant
Answers questions about the platform 24/7, here and inside the console. Ask her now →
Automation levels
How Automaata decides what to do on its own
Every action in the platform carries a level, set by what the action touches rather than by how busy the office is.
Level 0
Drafts and files
Reports, DARs, summaries, reminders.
Level 1
Executes and logs
Reversible routine actions: an unedited tour schedule, a routine client report, a checkpoint exception.
Level 2
Proposes, you approve
Shift assignments, overtime, pay runs, invoice release.
Level 3
Never automated
Discipline, termination, licensing determinations.
One platform. Two audiences.
Built for both sides of the security contract
Security firms deliver the service. In-house teams depend on it. Both work from the same record.
FOR SECURITY FIRMS · contract guarding, event security, patrol
Protect every margin point. Win the accounts that ask for proof.
- Reports, DARs, schedules and invoices drafted for you
- Exception alerts instead of dashboards to watch
- A client portal you sell with, scoped per site
- Grow sites without growing back-office headcount
- RFP-ready data: tours, incidents, hours, response times
FOR IN-HOUSE SECURITY TEAMS · corporate, campus, healthcare
Own your security data. Standardize every site.
- One incident taxonomy across all locations
- Vendor guard companies report into your portal
- Invoice verification against your own records
- Compliance records for audits and insurers
- API and exports: your data stays yours
Built to enterprise security standards
Commitments in force today, and the certifications on the roadmap. Nothing here is claimed before it is audited.
Encrypted & isolatedIn transit and at rest · per customer
No model trainingClient data never trains AI
Audit recordEvery automated action, replayable
SOC 2 Type IIRoadmap
ISO 27001Roadmap
More on the platform in practice
Blog article
Why guard tour apps fail offline, and how Automaata handles it
Basements, garages and piers: the sync design that keeps every scan.
Read the article → Blog articleThe four automation levels, explained
What runs itself, what waits for a person, and why the line is where it is.
Read the article → GuideThe California guard card training clock
8, 16, 32 and 8 hours: the deadlines your credential tracking has to enforce.
Read the guide →Your questions, answered
What is Automaata?
Security workforce management software with the paperwork built in. An officer app, an operations console and a client portal share one record, AI agents draft and execute routine work, and an approval inbox holds the decisions that touch pay or people for a person to sign off.
Who is it designed for?
Contract guard companies (event security, standing posts, mobile patrol) and in-house corporate security departments. The data model was designed around event work with daily rosters of hundreds, so it handles multi-day shows as comfortably as a single lobby post.
Does it work without a phone signal?
Yes. The Officer App stores scans, reports, photos and clock punches on the device with a timestamp and sequence number, then syncs when a signal returns. Nothing is lost and nothing is double-counted.
What does the AI actually do, and what does it not do?
It drafts reports, DARs and summaries (Level 0), executes reversible routine actions (Level 1) and proposes schedules, overtime, pay runs and invoices for a person to approve (Level 2). It never makes discipline, termination or licensing decisions (Level 3). AI-written text is labeled, the original note is kept, and every action has an audit record.
How long does implementation take?
Sites and posts first, then officers and checkpoints, then scheduling and billing once field data is flowing. Officer onboarding is designed to take under ten minutes. We scope the timeline with you during the demo and implementation is included in the price.
How much does it cost?
Per officer per month, for the modules you run, with implementation included. Request pricing and a specialist replies within one business day with a quote and a 30-minute walkthrough.
Does it integrate with payroll and accounting?
Payroll-ready exports to ADP, QuickBooks and Paychex, plus an API with per-entity schemas for everything else. Video analytics and alarm systems can publish events into the dispatch queue.
Can we see it before buying?
Yes. Book a demo and bring a schedule, a post order and a month of invoices. You will see what Automaata drafts, what it executes and what it hands back for a decision, using your own sites.
See Automaata run your operation
A 30-minute walkthrough on your sites, your posts and your invoices. No slides.