Checkpoint tours
NFC, QR and GPS checkpoints with late-tour alerts. Scans are stored on the phone and sync when the signal comes back, so a parking garage or a basement never loses a record.
logs scans · flags missed checkpoints · files exceptions
AI-first security workforce management
Run every post from one place. Let the paperwork run itself.
Automaata gives contract guard companies and corporate security teams an officer app that works without signal, an operations console that drafts the schedule, the reports and the invoices, and an approval inbox where a person signs off on anything that touches pay or people.
Guard-card expiry blocks
Duty-free rest breaks
Recorded location consent
Ops console · Approval inbox
Live · Tue 02:14 PDT
Wednesday tour schedule publishedHarbor Logistics Center · 3 routes · no manual edits
Auto · logged
Incident report #4471 drafted from a voice noteOfficer R. Ahmed · AI text labeled · original kept
Auto · logged
Overtime proposed: 4.5 h, Friday nightCivic Center Garage · reason: call-off · cost shown before approval
Needs approval
Guard card expires in 21 daysJ. Ortiz · reminder sent · schedule block set for day 22
Auto · logged
October invoice draft readyNorthside Medical Campus · 1,284 approved hours · 2 rate changes applied
Needs approval
4 executed · 2 awaiting approval · 0 errors
Example data
Built for
Event security Contract guarding Corporate security teams Hospitality Residential communities Logistics and industrial sitesPlatform
Everything your operation runs on, with the busywork already done
Field tools for officers and supervisors. Office tools for schedulers, billing and HR. Each one tells you exactly what Automaata does on its own and where it waits for you.
Incident reporting
Officers speak or type. The app drafts a structured report, marks every AI-written sentence, and keeps the original note beside it so the record stands up later.
drafts · labels AI text · routes to the supervisor
Daily activity reports
Every scan, task, photo and note on a shift rolls into a DAR the client receives when the shift ends. No rewriting at 6 a.m.
compiles · sends to the client portal and email
Post orders
Versioned instructions pushed to the right post, with read receipts. When an order changes, every officer on that post sees it before the next shift.
distributes · tracks acknowledgement
Live map and dispatch
See who is on post, dispatch the nearest available officer, and keep the runsheet for mobile patrols without a radio log.
suggests the nearest officer · logs response times
Lone worker safety
Check-in timers and missed-check-in escalation for officers working alone, with the supervisor's phone as the backstop.
escalates on a missed check-in
Scheduling
A constraint solver builds the roster around credentials, hours caps, duty-free breaks and site rules. A scheduler reviews it before anything posts to officers.
proposes the roster · explains every assignment · you approve
Time and attendance
Geofenced clock-in, break attestation at clock-out, and hours that are ready for payroll without a spreadsheet in between.
computes hours · flags anomalies
Credentials and training
Guard cards, permits and training hours with expiry alerts. An officer with a lapsed credential cannot be scheduled until it is renewed.
tracks · reminds · blocks scheduling on expiry
Billing
Invoices built from approved hours and bill rates with effective dates, so a mid-month rate change is applied to the right days.
drafts the invoice · you release it
Client portal
Clients see tours, reports and incidents for their own sites as they happen. It is the proof of service you sell with.
publishes · per-site access
Reconciliation
Match your timesheets against a client's settlement report line by line and get a list of every gap before the invoice goes out.
matches · lists discrepancies with the evidence
Automation
Automate everything. Decide the important things yourself.
Every action Automaata takes carries one of four levels. The levels are fixed by what the action touches, not by how busy you are.
Level 0
Drafts and files
Work that produces a document for a person to use.
- Report drafts and summaries
- Daily activity reports
- Reminders and notices
Level 1
Executes and logs
Routine actions that are reversible and fully recorded.
- Publishing an unedited tour schedule
- Sending routine client reports
- Filing a checkpoint exception
Level 2
Proposes, you approve
Anything that changes who works, how much they earn or what a client pays.
- Shift assignments and overtime
- Pay-run approval
- Invoice release
Level 3
Never automated
Decisions that belong to a manager and a conversation.
- Discipline
- Termination
- Licensing determinations
Automated scheduling and pay decisions are regulated. Automaata is designed around notice before use, a human review path and a record of every decision, so your operation can meet California's automated decision-making rules and similar frameworks as they come into force.
Products
Three surfaces, one record
The officer app, the operations console and the client portal read and write the same data, so a scan in the field is on the client's screen before the officer reaches the next checkpoint.
Officer App
iOS · Android
Built for a 12-hour shift on a low-cost phone. Large controls, low-light screens, and a battery budget that lasts the night.
- Works fully offline; syncs when a signal returns
- NFC, QR and GPS checkpoints, manual check-in with a reason
- Voice-to-report drafting, on the phone where the hardware supports it
- Post orders, tasks and dispatch jobs in one place
Ops Console
Windows · macOS · Browser
The desk where dispatch, scheduling, billing and the approval inbox live. Multi-window for a security operations center, single-window for a one-person office.
- Approval inbox with cost and reason on every proposal
- Live map, dispatch and runsheets
- Solver-built schedules with plain-language explanations
- Pay-run and invoice preparation with effective-dated rates
Client Portal
Web
What your client logs into. Each contact sees only their own sites, with the tours, reports and incidents behind every invoice line.
- Live tour status and DAR history per site
- Incident reports with photos and the officer's original note
- Monthly service summaries written for a property manager, not an analyst
- Invoice detail that ties every hour to a shift
Why it matters
What Automaata changes for a security operation
Operations
Replace paper with proof
A clipboard DAR proves nothing at a contract review. A timestamped, geolocated record of every tour and report does. Automaata produces that record as a by-product of the shift, with no extra work for the officer.
Officers
Give every officer a partner on shift
The app drafts the report, reminds about the tour, surfaces the post order and never asks for a signal it does not have. Officers spend the shift watching the site instead of the form.
Clients
Show clients exactly what they pay for
Bids are won and renewals are kept on evidence. The client portal and the monthly summary make your service visible to the person who signs the contract.
Trust
Security and AI commitments
Incident reports become evidence and schedules decide people's pay. These are the rules the platform is built on.
✓
AI-written text is labeledEvery sentence an AI drafted is marked, and the officer's original note is stored beside it.
✓
Client data is never used to train modelsYour reports, sites and officers stay yours. Model vendors are bound by no-training terms.
✓
Every automated action has an audit recordWhich agent, which model version, what it saw and what it did, replayable for a dispute or a records request.
✓
A person approves consequential decisionsAssignments, overtime, pay runs and invoices wait in the approval inbox. Nothing about a person's pay posts by itself.
✓
Location tracking only with recorded consentOfficers give written consent in the app before the first clock-in, and tracking stays within the shift.
✓
Encrypted and isolated by customerData is encrypted in transit and at rest, and each company's data is kept apart from every other company's.
Certification roadmap: SOC 2 Type II ISO 27001 CCPA and GDPR readiness
Resources
Guides for people who run guard operations
Guide
Checkpoint verification: NFC, QR or GPS?
Where each method is reliable, where it fails, and how to mix them on one tour.
Read the guide → GuideDuty-free rest breaks in California
What Augustus v. ABM Security Services requires of your schedule, and how to document compliance.
Read the guide → GuideAutomated scheduling and California's ADMT rules
A plain-language brief on notice, review and record-keeping when software proposes who works.
Read the guide →Book a demo
See your own sites in Automaata
Bring a schedule, a post order and a month of invoices. We will show you what the platform drafts, what it executes, and what it hands back to you for a decision.
Prefer email?
hello@automaata.ai
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